Backyard Wedding Bliss: How to Choose the Perfect Tent for Your Outdoor Celebration
Are you planning a beautiful backyard wedding? You may need to consider renting a tent for the event. A tent can provide protection from the elements while still allowing you to enjoy the natural beauty of your outdoor space. With so many options available, it can be overwhelming to choose the right tent rental for your wedding. Read on to learn the steps to take in selecting the right Tent for your Backyard Wedding and Special Events.
I. Determine Your Tent Size Needs
Before you rent a tent for your backyard wedding, you need to determine how many guests you will be hosting and what activities you plan to have under the tent. This information will help you determine the size of the tent you need to rent.
To estimate the tent size needed, consider the following factors:
- Number of guests: The size of your tent will depend on the number of guests you plan to have at your wedding. A good rule of thumb is to allow around 10-12 square feet per person. This will give guests enough space to move around comfortably and avoid feeling cramped.
- Activities: Consider what activities you plan to have under the tent, such as a dance floor, bar area, photo booth area, or buffet table. Make sure to factor in the space needed for these activities when estimating the tent size.
- Other furniture and equipment: If you plan to have other furniture or equipment under the tent, such as tables, chairs, or a stage, make sure to factor in the space needed for these items as well.
Once you have estimated the size of the tent needed, make sure to choose a tent size that will comfortably accommodate your guests and any other furniture or equipment you plan to have under the tent. This will ensure that your guests have enough space to move around and enjoy your wedding festivities.
A reputable Tent Rental company such as AER Event Rentals Inc, can assist you in selecting the right tent size. All you have to do is provide us with the information above and we will do the rest. A free consultation with one of our reps goes a long way to put your ideas on paper and cover all bases.
II. Consider Tent Style and Shape
Once you have determined your tent size needs, it’s time to consider the style and shape of the tent you want to rent for your backyard wedding. There are several different tent styles and shapes available, each with its own unique features and benefits.
Here are some of the most popular tent styles and shapes for backyard weddings:
- Pole tents: Pole tents are supported by poles in the center of the tent and stakes around the perimeter. They have a high peak in the center and sloping sides. Pole tents are great for rustic or bohemian weddings, as they have a natural and organic look. When considering this tent style, please keep in mind that it can only be setup on a flat surface where it can be staked in. This tent style cannot be anchored with Concrete Weights or Water Barrels.
- Frame tents: Frame tents are supported by a frame made of aluminum or steel tubing. They have a flat top and are more versatile than pole tents, as they can be installed on any surface, including pavement or concrete. Frame tents are a popular choice for weddings that require a more formal or elegant look.
- Sailcloth tents: Sailcloth tents are made from a translucent fabric that allows natural light to filter in during the day and creates a warm, glowing effect at night. They have wooden poles and a natural, flowing shape that works well for outdoor weddings. This tent style is a beautiful but expensive option. Like the Pole Tent it must be set up on a flat surface and staked into the ground.
- Clear span tents: Clear span tents are similar to frame tents, but they have no center poles or guy ropes. They are ideal for weddings that require an unobstructed view, such as a waterfront or mountain view. This tent style has high ceilings which provide space for decor, lighting and other interesting finishes you can think of. Clear span tent rentals get booked up very quickly during the popular wedding months, so be sure to book very early.
When choosing a tent style and shape, consider your wedding theme and personal preferences. Think about the overall look and feel you want to create and choose a tent that complements your vision.
III. Check for Weather Protection Features
One of the most important factors to consider when renting a tent for your backyard wedding is weather protection. Even if you’re planning a summer wedding with plenty of sunshine, it’s always a good idea to be prepared for unexpected rain or wind.
Here are some weather protection features to look for when renting a tent:
- Sidewalls: Sidewalls can provide additional protection from wind, rain, or sun. They can be solid french window or clear, depending on your preference. The clear wall option is the most popular, it makes your guests feel less enclosed and allows them to see the beautiful garden around the tent.
- Rain gutters: Rain gutters can be added between tents to create a seamless transition and prevent water from pooling on the top of the tents.
- Flooring: Consider adding a flooring option to your tent rental, especially if your backyard has uneven ground or if you’re expecting rain. This will help keep your guests’ feet dry and prevent mud or dirt from getting tracked into the tent. There are various flooring options available on the market. For example AER Event Rentals carries Plastic Interlocking Flooring which is great for flooring the entire tent. This breathable flooring protects the grass underneath, while ensuring that your chairs, tables and guests’ high heels do not sink into the grass. Looking for something more sleek, AER Event Rentals also provides wood subfloor flooring with beautiful vinyl finish. This option is on the higher side in terms of cost and installation labour, but the finished product is a stunning tent flooring that is sure to wow you and your guests.
- Heating or cooling: Depending on the time of year and location of your wedding, consider adding heating or cooling options to your tent rental to ensure your guests are comfortable. In the summer months you may consider Tent Fans to circulate the air under the tent. In extreme heat, you may opt for portable a/c units which can provide a nice cool environment to keep your guests comfortable. In the colder months, portable tent heaters are a great way to keep your guests nice and toasty. You can choose from standard patio heaters, electric heaters for smaller tent sizes, or propane blower heaters for larger tent sizes. The heating option you choose will depend on the tent size, duration of event, type of event and of course your budget. Consult your tent rental company for advice on the best tent heating rental option.
Make sure to ask your tent rental company about their weather protection options and consider adding them to your rental package for added peace of mind on your wedding day.
IV. Think About Lighting and Decor
Once you’ve chosen the size, style, and weather protection features of your tent rental, it’s time to consider the lighting and decor. The right lighting and decor can help create a warm and inviting atmosphere for your backyard wedding.
Here are some tips for lighting and decor in your tent:
- String lights: String lights are a popular choice for backyard weddings, as they create a warm and romantic atmosphere. You can string them along the perimeter of the tent, or hang them from the center poles for a starry effect. Here at AER Event Rentals, we carry two styles of string light rentals. The Vintage String Light and the Fairy Twinkle Lights. The former is an edison bulb style lighting option that brings a warm and inviting atmosphere to your wedding. The latter, is a beautiful and warm stars-like effect, that is sure to wow your guests especially when strung in a Clear Top Tent. Both lighting options can be used in conjunction with our Dimmer Switch which allows you to control the brightness of the lights throughout your event.
- Chandeliers: If you’re going for a more formal or elegant look, consider adding chandeliers to your tent rental. They can be hung from the center poles or from the ceiling. We carry two styles of chandeliers for you to choose from, Crystal Chandelier and Rustic Brass Chandelier.
- Lanterns: Lanterns can add a rustic or bohemian touch to your backyard wedding. They can be hung from the center poles or from the sides of the tent.
- Draping: Consider adding draping to the sides of the tent to create a more intimate and cozy atmosphere. You can choose a sheer or opaque fabric, depending on your preference. Tent draping is an art, usually offered by a third party separate from the tent rental company. However, most tent rental companies offer simple tent draping such as Tent Leg Pole Drapes. These are create for hiding the metal legs of the tent.
- Centerpieces: Don’t forget about the decor on the tables! Centerpieces can help tie in your wedding theme and add a pop of color to your tent. Consider using flowers, candles, or other decorative items.
When planning your lighting and decor, think about your wedding theme and the overall vibe you want to create. Don’t be afraid to get creative and add your own personal touches to make your backyard wedding truly unique.
V. Consider Additional Rentals
In addition to renting a tent for your backyard wedding, there are a few other rentals you may want to consider to make your day as comfortable and enjoyable as possible for your guests.
Here are some additional rental options to consider:
- Tables and chairs: If you’re having a seated dinner or need additional seating for your guests, consider renting tables and chairs. Make sure to choose a style that matches the look and feel of your tent. Here at AER Event Rentals, we carry a selection of wedding chairs rental options. From basic folding chairs, to chiavari and thonet bistro chairs, in various colours to match your wedding theme and decor.
- Linens and tableware: Renting linens and tableware can add an extra touch of elegance to your backyard wedding. Consider choosing a color or pattern that complements your wedding theme.
- Dance floor: If you’re planning on dancing the night away, consider renting a dance floor to give your guests a designated space to let loose. When deciding the size of dance floor to rent along with your wedding tent, it is important to keep in mind that not all your guests will be dancing or dancing at once. The industry standard is about 4 to 4.5 square feet of space for each person or 8 to 9 square feet for each dance couple. If you are hosting an event for 50 people, you can anticipate 25 people or about 12 dance couples on the dance floor at a time. Your tent rental company or dance floor rental company will be able to advise you on the appropriate dance floor size for your event.
- Bar and serving equipment: If you’re serving drinks or food at your wedding, make sure to rent the necessary bar and serving equipment, such as a bar table, coolers, and serving dishes. Here at AER Event Rentals, we carry a variety of Portable Bar rentals, from basic wood bars to sleek plexi bars available in chrome and gold finish.
- Portable Toilet and Trailer Washrooms: Having adequate restroom facilities for your guests is very crucial to the success of a backyard wedding and any outdoor event. You can choose from Wedding Grade Portable Toilets with Sink units or opt for a Luxury Trailer Washroom. Either option ensures the comfort and convenience of your guests and eliminates the need for guests to leave the event to find a restroom which can be inconvenient and disrupt the flow of the wedding. Lastly when you rent portable toilets or trailer washroom for your wedding you increase the number of guests you can host without overwhelming your indoor restroom facilities.
Make sure to discuss your rental needs with your tent rental company, as many of them offer additional rentals and can help you choose the best options for your backyard wedding.
VI. Book Your Tent Rental Early
Once you’ve chosen the perfect tent for your backyard wedding, it’s important to book it as soon as possible. Tent rentals can book up quickly, especially during peak wedding season, so make sure to reserve your rental well in advance to avoid disappointment.
Here are some tips for booking your tent rental:
- Research tent rental companies in your area: Start by researching local tent rental companies and reading reviews from past customers. Choose a reputable company with a good track record. For example, although located in Toronto, AER Event Rentals provide wedding tent rentals across Southern Ontario. With areas including the Durham Region, Cottage Country and the Greater Toronto area.
- Contact the rental company early: Once you’ve chosen a tent rental company, contact them as soon as possible to check availability and discuss your rental needs.
- Know your wedding date and location: Make sure to have your wedding date and location confirmed before contacting the rental company, as they will need this information to provide an accurate quote. Additional information will be required but the above two are the most important to get the conversation started.
- Ask about setup and takedown: Make sure to ask the rental company about their setup and takedown process, as well as any additional fees that may apply. Most tent rental companies display their tent rental rates on their website, but in most cases those rates do not include delivery, installation and takedown charges, because these vary by location of event, complexity of the installation and other factors that are unique to the event.
- Sign a contract: Once you’ve agreed on the rental details, make sure to sign a contract with the rental company to confirm your reservation.
By booking your tent rental early and following these tips, you can ensure that your backyard wedding is a success and that you have a beautiful and functional tent to keep your guests comfortable and protected from the elements.
In conclusion, choosing the perfect tent for your backyard wedding rental is a crucial step in ensuring that your special day is comfortable, beautiful, and protected from the elements. By considering factors such as tent size, style, lighting, flooring, and additional rentals, you can select a tent that perfectly complements your wedding theme and accommodates your guests. Remember to book your tent rental well in advance and to work closely with your rental company to ensure that all your needs are met. With the right tent and rental setup, your backyard wedding can be a stunning and unforgettable event that you and your guests will cherish for a lifetime.
AER Event Rentals Inc is more than just a rental company – we are your partners in creating unforgettable events. As a trusted provider in the wedding industry, we offer a wide range of high-quality event rentals to bring your vision to life. From stunning tents and elegant table settings to stylish chairs and chic decor, our extensive inventory has everything you need to create a truly memorable wedding experience.
Our team of experienced professionals is committed to providing personalized service and attention to detail, from the initial consultation to the final installation. We believe that every wedding should be a unique reflection of the couple’s personality and style, and we work tirelessly to make your dream wedding a reality.
Let us help you create a wedding that will be talked about for years to come. Contact AER Event Rentals Inc today to schedule your consultation and start planning your perfect day.
Proudly providing Tent & Weddings Rentals in Toronto, Oshawa, Ajax, Whitby, Pickering, Durham Region, Scarborough, Richmond Hill, Mississauga, Brampton, Vaughan, King City, Muskoka Cottage Country and most of Southern Ontario.