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We all know how much work goes into planning a great backyard party. Now you might not think it’s that big of a deal, but consider this–it takes enough preparation to make things go smoothly at an event! So if you’re considering throwing your first backyard party here are some tips to make it perfect.


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Types of Parties

There are many types of parties to host, weather big or small. Here at AER we would like to enlighten you on the various types of Parties: cocktail, buffet, barbecue, etc. There is so much planning and preparation that goes into any of these event types. At this point of time we will constantly assume its a cocktail party even though name specifies a different type. Eating needs to be attended to as well as the people that attend. Here are a list of important steps you can take when hosting a backyard party.

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Tell Guests What to Expect :

When it comes to the invitation for your summer BBQ backyard party, be sure you specify when they’ll be eating. Avoid re-firing the grill for latecomers with something like: “The grill master will be slinging grub from 6 to 7. Come and get it!”

Another biggie: give a heads up on attire. Most of your guests will be wondering what to wear. Tank top? Sundress? Give guests a sense of the vibe: “You wear the flip-flops; we’ll flip the burgers” or “Bring your swimsuits!”

Calculate How Much Food You’ll Need

Take the guesswork out of how many buns to buy and how much potato salad to make with AER. The general rule: Guests will have 1½ servings of any burger, hot dog, or sandwich, and 1½ cups total of whatever sides you’re serving up.

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Have Enough Seating

So you have five patio chairs and 25 guests? Assess your indoor furniture. The easiest option is to incorporate some of your existing indoor or outdoor dining chairs, along with any drum stools or poufs. If you’re keeping things casual, you can spread pretty quilts on the ground and let people gather picnic-style.

Renting can be another surprisingly cheap way to go. Folding chairs rental start as low as $1.50 each here at AER. You might also consider renting other items, such as coolers, speakers, tableware, and a bigger grill. At AER we deliver, setup and pick up, so all you have to do is invite the guests and enjoy their company.

 

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Hang String Lights or Lanterns

Don’t leave guests in the dark. All you need is a little ambient lighting, to set the mood.

We recommend vintage globe string lights, elegant round bulbs that give off a warm glow. This is what you commonly see strung overhead in  outdoor dinner party scenes on TV.

Tip: If you need to run extension cords through the yard, a quick tip to match the cables and avoid tripping hazard, is to snip old wire hangers with a wire cutter and bend them into skinny U-shaped pegs (like croquet wickets, but only an inch or two wide). Then arc them over the cords and hammer them flush into the ground.

Keep the Bugs Away!

Bugs are the ultimate summer party crasher. The biggest tip for keeping mosquitos away? Empty any standing water lurking in your yard. That’s where mosquitoes breed. A few days before the party, empty out the kiddie pool, the rain gutters, and any rainwater that has collected in the bottoms of flowerpots.

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Plug in Some Fans

Fans are also a great way to keep bugs away. Mosquitoes are weak flyers, so even if a fan is set on low, it can create enough airflow to keep them away. This works best in a small area, like a deck, where you can set up two or three box fans around your guests. It’s also a good idea to put a tabletop fan near the salads.

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Offer Back-Up Bug Wipes

Still worried? Offer guests bug wipes. Look for products that contain the repellent picaridin instead of DEET. DEET can degrade synthetic fabrics, damaging clothing. Try Skin So Soft Bug Guard Plus Picaridin Towelettes; stash them in a basket by the back door.

Offer Back-Up Bug Wipes

Still worried? Offer guests bug wipes. Look for products that contain the repellent picaridin instead of DEET. DEET can degrade synthetic fabrics, damaging clothing. Try Skin So Soft Bug Guard Plus Picaridin Towelettes; stash them in a basket by the back door.

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Master the Party Music Playlist

We recommend going heavy on the classics: the Rolling Stones, the Beatles, Stevie Wonder, Michael Jackson—songs that people recognize. Keep it upbeat, and mix in some newer tunes here and there. 

And when it comes to playlist length, plan for five hours. Most parties aren’t going to last longer than that, and if there’s anyone who realizes the playlist has started over at hour six, well, they probably need another drink.

Don’t Crank the Speakers

Sure, your playlist will be great. But no one will want to stand near your speakers if they’re blaring. The best setup is four or more speakers, spread out, set at a lower volume. If you’re using a boom box or an iPod dock, place it above ear level so it’s not blasting directly at guests’ heads. And turn it toward the side of the house—you can make it a little louder and the sound will spread out better.

Another option? Simply, rent one of our Portable Sound systems for your next event, which is amazing for outdoor spaces. Just connect your device via bluetooth and it will amplify your tunes instantly.

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Keep Guests Cool in Hot Weather

Wondering how to survive the sweltering heat? Ice-cold compresses are a great hack. Buy a pack of inexpensive washcloths from a dollar store, roll each up and secure with a rubber band, then toss into a cooler of ice water for guests to grab.

Hand fans or classic paddle fans are another option and both are available in bulk and look pretty when placed in big baskets.

Another option: Is to rent a tent to cover your seating area. AllCargos Tent & Event Rentals carries tents in various sizes to accommodate your backyard or event space. A tent is a blank canvas, once its up you can add so many different decor elements to it. Such as: Lighting, Draping, Balloons, and much more. 

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Invest in a Few Outdoor Toys

So the grown-ups can kick back with the sangría, have some diversions for the kids: plenty of blowing bubbles, perhaps a sprinkler or a Slip ‘n Slide, and beach balls. You can also buy a few inexpensive disposable cameras and let kids serve as official event photographers.

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What You Need for the Party

Planning a party can be stressful, but it doesn’t need to be. The following list will ensure that you have the essentials for the success of your gathering:  -decorations (such as streamers or balloons)  -card tablecloth (at least 12 feet long)  -baskets, bowls, buckets, and/or vases (fill with ice to distribute drinks)  -coolers for beer and other beverages- One per 16-20 people

Food Ideas

Everybody loves a good party, but what do you do when it comes to hosting one? Do you let your friends know in advance that you are planning on throwing one so they can come and enjoy themselves? Or do you leave it to the last minute and hope that everyone will be able to make it?

AER have some perfect tips on how you can host a perfect memorable backyard event below.

The perfect backyard party doesn’t have to be that hard. All you need are a few food ideas and some of your favorite drinks and snacks.

Here are some tips on how to throw a great backyard party:

1. All you really need is something for people to snack on while they socialize with each other. A lot of people like chips, so those should definitely be on hand. You can also plan on grilling up burgers, hot dogs, chicken breast skewers, and anything else that tastes great with a little barbecue sauce on

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2. Finger Foods:

Finger foods are an easy way to feed a crowd. These can be prepared ahead of time and served at room temperature.**

3. Vegetable-and-cheese platters:

A variety of fresh vegetables, cut into bite-size pieces, will make any dinner table beautiful. Sprinkle the veggies with shredded cheese, crumbled bacon bits or chopped nuts for added flavor. If you want to go vegetarian, try some vegetable sushi rolls.*

4. Skewers:

Skewers are great for parties because they’re so easy to prepare and serve. Simply thread the ingredients onto wooden or metal skewers (the metal is easier to eat off) and brush with olive oil or nonstick cooking spray before grilling.*

5. Egg rolls:

If you like egg roll wrappers but don’t want to take the time to wrap your own, buy precooked egg roll wrappers at the grocery store. Fill them with whatever you’d like (veggies, meat)

When Should I Start Planning?

When should I start planning for a perfect backyard party?

The best time to start planning is when you know what your event is going to be. It sounds simple, but many people decide to throw a party and then have no idea how to go about it.

Those who have been throwing parties for a long time have learned that the trick to throwing a great party is in the planning. While thinking of ways to make your party better, consider the following tips:

Spring and summer are ideal times to plan an event, whether it be a corporate picnic, a graduation party, a bridal or baby shower, a backyard barbecue or a block party. After a long winter of cabin fever, getting outdoors to enjoy the weather and absorb the fresh air feels like a magnificent treat.

As for the perfect time—they were a bit more conflicted, but the general consensus was that it’s best to host it between 1 p.m. and 7 p.m. If you’re looking for the perfect party locale, look no further than your own backyard or a friend’s. No matter where you decide to host your next event, you can count on AllCargos Tent & Event Rentals to provide you with the right event rental equipment across Toronto and the GTA.