Your team is going to vary based on the type of event planning you specialize in, but for most event planners, here’s a shortlist of vendors to have in place when building your connections and vendor list.

  • Floral designer
  • Caterer
  • Specialty baker
  • Photographer
  • Liquor distributor
  • Graphic designer
  • Printing company
  • Labor contractors-carpenters, electricians, painters

The vendors you work with form the backbone of your event planning business so make sure your relationships are compatible long term.

Aligning your values

You can build long-term relationships by ensuring your values are aligned by asking questions about their values, business standards and what their business represents. Your vendor’s reputation forms your reputation.

Pay attention to results

Don’t make excuses for your team. Find event vendors by paying attention to the results they produce.

How To Find The Right Event Vendor

How do you know whether a vendor is trustworthy before you hire them? Referrals from other clients, vendors or event planners are the best way to find event vendors; and be sure to visit the vendor and see their work before you hire them!

Tips for Keeping Event Vendors Happy and Productive

Going the extra mile to make sure your team is taken care of can go a long way toward ensuring they are there for you when you really need them.

  1. Keep beverages on hand to offer to your workers and delivery people
  2. Offer meals to workers who are setting up events. This is a great way to avoid downtime and builds a sense of camaraderie.
  3. Party it up. Put your skills to work and host company parties for your staff and your vendors.
  4. Remember the details. Get to know your event vendors and remember special days and events with special touches like birthday cards.

How have you compiled your vendor list as a new event planner? Let us know by leaving a comment below!

Happy planning!