Whether you just got thrown into planning or have been planning events your entire life, there will always be unexpected moments. Below are some quick event planning tips to remember as you plan your next event.
In most cases, you have the least amount of control over when you can start planning your event. It’s rarely prescribed by you, but by your company, manager, or the company that has hired you to plan. Try to start as early as possible to give yourself the best chance for success.
Understand the Purpose of the Event
You know whether you’re planning a conference, gala, or happy hour – but what does this event need to achieve? What is the theme? Figuring this out early will make planning easier in the long run. After all, without this information, you can’t pick a venue, event design, and more.
Promote Your Event
Take the time to develop a comprehensive event promotion plan. Without the use of email marketing, an event website, social media campaigns, and ads, attendees won’t know that your event is happening.
Always Have Coffee
While this does depend on the type of event you have, there is nothing that incurs the wrath of attendees quite like running out of coffee, or worse, not having coffee.
Be Ready for Anything
While unnecessary to reiterate, things happen onsite that you could have no way of predicting. Keep your staff office stocked with sewing needles, a first aid kit, and whatever else might be helpful.
Do Something with Your Data
You collected data onsite. In your mobile event app, at the check-in kiosk, during registration, an in surveys. If you don’t already have a plan for how you’ll use that data to prove whether the event met its goals, create one.
There are a million and one event planning tips and tricks to consider, but the best education is the one you get from experience. Have tips and tricks that you swear by? Share that knowledge!